Welcome to our event services platform, where our trusted partner, Viva Esprit, ensures seamless event planning and management across Europe

Checkout our simple steps to booking your MICE event:

  1. Select the type of service you require

  2. Complete & submit the correct booking form

  3. The Viva Esprit team will be in contact to validate your enquiry

Event Planning Brief

Select this option if:

You are ready to provide Viva Esprit with a brief of your event requirements and you need Viva Esprit to provide some options and a quotation.

Video tutorial. 

Submit

Request Catering Services

Select this option if:

You are ready to provide Viva Esprit with the details of your catering needs and you want Viva Esprit to offer tailored catering options and a quotation for your event.

Video tutorial.

Submit

Pay My Supplier

Select this option if:

You already know the supplier you want to use (e.g. Restaurant, photographer, caterer, chauffeur). Or you have a provisional booking made with a supplier and need Viva Esprit to pay for the service.

Video tutorial.

Submit

Payment Procedure

Once your venue or service is chosen Viva Esprit will pay the appropriate 3rd party vendors on behalf of Capgemini.  

A PO must be provided to Viva Esprit in order for them to make the booking on your behalf.

They are not permitted to make a booking with a PO. Viva Esprit can be paid via Corporate AMEX or BACS Transfer. 

Download the full payment procedures here.

Have questions or need to discuss your request? Please contact the Viva Esprit MICE Bookings team capgeminimice@vivaesprit.com

 FAQs

  • Through the platform, you can book a variety of MICE (Meetings, Incentives, Conferences, Exhibitions) events, whether small meetings, larger conferences, or events requiring accommodation, delegate management, and complex production.

  • Follow these simple steps:

    1. Decide on the type of event you’re looking to book.

    2. Complete and submit the appropriate booking form.

    3. Viva Esprit will contact you to validate your enquiry and assist with the next steps.

  • Once the Viva Esprit team receives your enquiry, they will email you with a job code and event name in the subject line. Please do not change the subject line, as it helps the team easily track your booking.

  • You will receive a confirmation email from the team within 24 UK working hours after submitting your enquiry. They will then provide you with an estimated lead time for your event proposal.

  • If you’re organizing a complex event that requires multiple services - such as delegate management, event production, and performances - please submit an Event Planning Brief. Viva Esprit will review your requirements and provide tailored options and a quotation to meet your event’s needs.

    Performances, in this context, refer to live entertainment options like music, dance, comedy acts, or unique speciality performances that enhance the atmosphere and engagement of your event

  • If you already have a supplier (e.g. restaurant, photographer, or chauffeur), you can use the “Pay My Supplier” option. Viva Esprit will handle the payment on your behalf, provided you have a provisional booking with the supplier.

  • If you need catering for your event, select the “Request Catering Services” option. You can provide your catering needs, and Viva Esprit will offer tailored options and a quotation for services like breakfast, lunch, or a full-day menu.

  • If you’re ready to provide a brief of your event requirements, select “Event Planning Brief.” Viva Esprit will review your brief and offer suitable options and quotations for your event.

  • Once your venue or service is chosen, Viva Esprit will pay the third-party vendors on behalf of Capgemini. However, a PO (Purchase Order) must be provided before any booking is made. Viva Esprit accepts payments via Corporate AMEX or BACS Transfer.

  • You can download the complete payment procedure from the platform here.

  • If you have additional questions or need to discuss your request, you can schedule a call directly through the platform with a member of the Viva Esprit MICE Bookings Team.